10 Tips for a Successful Office Fitout

10 Tips for a Successful Office Fitout

So, when it comes to your own industry, you know your stuff. You’re aware of how much things cost, how to run a project and which suppliers you can trust. But, as is so often the case, you may not have the same knowledge or experience when it comes to managing your office fit-out. After all, it just isn’t your usual day job. You’re then left with a few options. You either take a deep breath and learn on the job, you enrol onto a relevant training course or you bring in the professionals.

However, with the right help your office refurbishment needn’t be a daunting task. Our ten tips will help you to get it right:

  1. Appoint a key stakeholder 

Elect an internal person (or small team) to drive and manage the project from start to finish.

  1. Appoint the right contractor 

Pick a partner with a vast knowledge of the entire process. A partner that will guide you through the whole process from end-to-end, inspire you creatively and complement the way you work. Your selection of fit out partner is critical, so choose wisely.

  1. Should you stay, or should you go? 

Whether you’re looking to refurbish your existing space or move to new premises, you should think carefully about your future plans and if that involves growth make sure you consider that in your approach.

  1. Plan, plan and plan again 

We’ve all heard the that old adage, ‘proper planning prevents poor performance’, and in this case it is certainly true. Plan for the whole journey and remember that you may not have as much time as you think. Engaging with a principal designer (now a legal requirement) at an early stage in the process can be a smart move. Ensure your deadlines are realistic and don’t risk disruption during busy periods in your business calendar, particularly when considering your business service providers as this element has the potential to delay your moving-in date significantly! 

  1. Set a realistic budget

How much money is available? You should think about every detail. This is one of the most fundamental questions you need to ask yourself so be realistic. Even if your budget is relatively modest, with a little creativity and some careful decision making it is still possible to make it work and achieve a fantastic end result.

  1. If it ain’t broke…

Determine which are the important elements of your brand and keep hold of them. Try to make sure your brand identity is not lost in the new design scheme. It can be exciting to start afresh, but that doesn’t mean you need to forget who you are or where you came from.

  1. Be inspired

What have you seen that you like? Look online, in magazines, spaces that you like, at competitors and at yourself as a brand. Draw inspiration and perhaps collate a mood-board with elements that appeal to you. It is equally important to think about what you don’t like too as this can also influence the design greatly.

  1. Staff engagement

Who are the influencers in your team? Who do you think will inspire the team helping them to embrace change and accept their new space? Keep these people involved during the key decision-making processes, but also include any employees that may struggle with change and turn them into your project champions. These people often hold the key to helping you achieve and deliver a successful fit-out.

  1. Have a clear out

An office refit can be the perfect opportunity to clear things out that you no longer need. These can be physical things, or perhaps dated items (who needs a fax machine these days!) or it can be less tangible systems and processes that no longer have a place.

  1. Dilapidations

 Commercial dilapidation clauses usually demand that you give your space back as you took it. Make sure your fit-out partner has this in hand as it’s something that’s all too often overlooked – and can be costly. 

Considering an office fit-out project? Mobius is a leading integrated services company and we can help your project run smoothly. Why not contact us today to discuss your requirements?

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