We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
Who we are
Mobius Works Limited collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
Information collected by us
In the course of supplying building services, we collect the following personal information when you provide it to us:
- Names and, contact details
- Secondary contact details
- Delivery & Invoice addresses
- Web URL’s and social media addresses for client contact
- bank details
- purchase order details
Above is not a conclusive list and we may collect additional personal information from you. Any other personal information will be collected and processed in accordance with the terms of this policy.
Information collected from other sources
We also obtain personal information from other sources such as your bank (who will provide personal information such as your name and bank account details), HMRC (who will provide information relating to tax affairs) or main contractors (who will provide personal information such as name, contact details, purchase order details etc).
Who we share your personal information with
We routinely share your name and address with our third-party suppliers and also our sub-contractors who we use to supply the building services. Our regular third-party suppliers include Rapport Digital and Mozaic Communications. The data sharing enables us to supply the building services to you including delivery of materials in a professional and timely manner, whilst undertaking quality control procedures. Furthermore, it ensures compliance with all necessary UK law and regulatory bodies. We will share personal information with law enforcement or other authorities if required by applicable law. Subject to the “Website” section below, we will not share your personal information with any other third party.
How long your personal information will be kept
- We will hold your name, address and contact details for a maximum of 3 months after the termination of any contract.
- Quotations for a period of 6 months
Reasons we can collect and use your personal information
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:
- Supplying our services to you. Your personal details are required in order for us to enter into a contract with you, to enable us to create invoices and keep in touch with matters such as service updates, project progress etc.
- Personalising and tailoring our services for you.
- Communicating with you. This may include responding to emails or calls from you.
- Supplying you with information by email or post that you have opted-in to (you may unsubscribe or opt-out at any time by selecting the unsubscribe button).
We will inform you at the point of collecting information from you, whether you are required to provide the information to us. We may also contact you by phone, letter or email in line with the service you have paid for. We may occasionally email you or send a letter about something relevant to the service you have paid for. With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information;
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address;
- require us to correct any mistakes in your information which we hold;
- require the erasure of personal information concerning you in certain situations;
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
- object at any time to processing of personal information concerning you for direct marketing;
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- object in certain other situations to our continued processing of your personal information;
- otherwise restrict our processing of your personal information in certain circumstances.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation. If you would like to exercise any of those rights, please:
- email, call or write to us;
- let us have enough information to identify you;
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- let us know the information to which your request relates.
If you would like to unsubscribe from any email newsletter you can also click on the ‘unsubscribe’ button at the bottom of the email newsletter. It may take up to 5 days for this to take place.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
We respect and value the privacy of everyone who visits our website www.mobiusworks.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them. Depending upon your use of Our Site, we may collect some or all of the following personal and non-personal data (please also see the section relating to Cookies):
- name and contact details;
- IP address;
- web browser type and version;
- operating system;
- a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to.
In addition to the section on “Reasons we can collect and use your personal information” above we may use your data from Our Site for the following purposes:
- Providing and managing your access to Our Site;
- Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring Our services for you;
- Replying to emails and enquiries received from you;
- Analysing your use of Our Site to enable Us to continually improve Our Site and your user experience;
How to complain
We hope that we can resolve any query or concern you raise about our use of your information. The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Changes to this privacy notice
This privacy notice was published on 1st November 2018 and last updated on 1st November 2018 We may change this privacy notice from time to time, when we do we will inform you via email and posting on our website.
How to contact us
Please contact us, if you have any questions about this privacy notice or the information we hold about you. If you wish to contact us, please send an email to firstname.lastname@example.org, write to Mobius Works, Mobius HQ, Unit 1, Corum 2, Crown Way, Warmley, Bristol, BS30 8FJ or call 0117 4038560.